Gift Processor I

Formed in 1998, the Arts Education Collaborative (AEC) offers programs and resources that support quality arts education in southwestern Pennsylvania. This includes reaching school districts, arts and culture organizations, community members, and policymakers as they work to impact children and youth in the region. Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
 

This Full-Time position is eligible for the Carnegie Museums of Pittsburgh’s many Benefits. 

Please scroll to the bottom of this page to see information on the starting pay rate.

This is a union position.

The Gift Processor I is responsible for recording, processing and balancing the deposit of gift and membership monies, as well as the accurate maintenance of biographical, financial and campaign data in all donor records of the department’s computerized database system. Also responsible for the accurate completion of matching gift forms, preparation of membership benefits packages for mailing, and various filing and data entry tasks as required by supervisor.

EDUCATION AND EXPERIENCE: 

• Associate Degree or equivalent combination of education and experience required.
• One to three years of data entry or processing financial data required.

KNOWLEDGE, SKILLS, ABILITIES: 

• Requires good typing and word processing skills, strict attention to detail and accuracy, good written and oral communications skills.
• Required to meet daily and weekly productivity goals, including but not limited to speed, volume, and accuracy.
• Prefer familiarity with relational database, especially, Raiser’s Edge 7. Strong experience Excel experience is essential, especially working in macros.
• Must have ability to maintain confidentiality, discretion and to interact well with all levels of staff, community leaders and general public.
• Patience, teamwork orientation, and a sense of humor highly desirable.

PHYSICAL REQUIREMENTS:

• Work is primarily sedentary in nature; no special demands are required.

PRINCIPAL ACCOUNTABILITIES:

• Processes gift and membership monies and pledges via check and credit card. Processes online gifts using macro.
• Performs accurate biographic and financial data entry determining and assigning correct campaign information, revenue accounts, membership level classification, expiration dates, and other pertinent information.
• Reviews teammates’ batch proofing reports and reviews biographical data entry for accuracy. 
• Runs deposit report, ensuring that financial data is in balance with money and charges to be deposited. Also reviews deposit report for revenue account errors.
• Edits and corrects as necessary.
• Prepares batches for daily deposits.
• Prepares copies of backup documentation (i.e. check, correspondence, etc.) for distribution to appropriate personnel.
• Merges acknowledgements and prints tax receipts.
• Prints membership cards.
• Helps prepare membership benefit packages for mailing.
• Files batch paperwork.
• Prepares matching gift forms for signature by appropriate financial officer.
• Copies forms and maintains matching file.
• Performs other data entry as required, including building mailing lists and editing/correcting donor and prospect records.
• Assists in the execution of special member or donor events as required.
• Executes independent action and organizes own work.
• Accomplishes responsibilities in a timely fashion, meeting daily deadlines for deposit of monies.
• Maintains satisfactory work output relative to the standards of the position.
• Performs special projects and support as needed to meet the goals of the department.

The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.

Carnegie Museums is an Equal Opportunity-Affirmative Action Employer – Minorities / Females / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity

The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.   

*GUIDANCE ON ESSENTIAL FUNCTIONS:   The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities.  An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job.  When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below.  Please note that the following guidelines are non-exhaustive.  If you have any questions or need additional guidance, please contact Human Resources. A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential. B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function?  The need for special expertise is an indication of an essential function. C. Does the position exist, at least in part, to perform the function?  If so, the function is more likely to be essential. D. How much time is spent performing the function and how often?  Note that even functions performed 10% of the time could be essential if they are required on a regular basis. E. Would elimination of the function fundamentally alter the job?  If so, the function is more likely to be essential. F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.  G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it?  If so, it is more likely to be essential.